HOTEL OCCUPANCY TAX USAGE TEST FOR FUNDING

Complete one Test for each Project
If "yes", continue to Part B.
If "no", your project/program does not qualify for Hotel Occupancy Tax Funding.



Part A: Does the Project's expenditures directly enhance and promote tourism and convention and hotel activity for the City of Corpus Christi?




Your Project must be likely to cause increased hotel or convention activity for the City of Corpus Christi. Texas Tax Code 351.101 Your project must attract visitors who will likely stay in local hotels or participate in local conventions, and the visitors must be from outside the city and be traveling into the city. Out-of-town advertising is required.




IF YOUR ANSWER TO PART A IS NO, STOP!
PROJECT DOES NOT QUALIFY FOR HOTEL OCCUPANCY TAX ARTS GRANT FUNDING.




Part B: Every Project expenditure must fit into at least one of the statutorily provided categories for usage of local hotel occupancy tax revenues to be eligible for funding.


1 - Pays for advertising, conducting solicitations, and promotional programs to attract tourists and convention delegates or registrants to the municipality or its vicinity. Sec.351.101(a) (3) – Strictly limited to expenditures for advertising directly related to attracting conventions or tourism to the city or its vicinity.





2 - Funds art programs that promote local hotel and convention activity.
– Allows funding for the encouragement, promotion, improvement and application of the arts, including: – Must be directly related to increasing tourism and local hotel and convention activity.





3. Funds historical restoration or preservation programs that would bring tourists to the city or its immediate vicinity.
– Must be directly related to increasing tourism and local hotel and convention activity.
– Can include costs for rehabilitation or preservation of existing historic structures that would promote tourism and hotel and convention activity.
– Can be used for cost of advertising and conducting solicitations and promotional programs to encourage tourists and convention delegates to visit such preserved historic sites or museums.








Organization Project








TERMS OF REQUEST

Please read carefully!

It is understood that the grant awards are NOT to be the sole source of funding for a project or a program. No grant will exceed $10,000 or be more than one-half of the total cost of the particular project or program. Each applicant must match the grant with cash and/or in-kind services. In-kind services can be up to 25% of the grant request. The organization MUST BE financial stable to qualify for a grant. A GRANT ALLOCATION CARRIES NO COMMITMENT FOR FUTURE FINANCIAL SUPPORT BEYOND THE TERM OF EACH PROJECT.



Please Initial all boxes below. Initials Are Required.
Grantee shall recognize the Arts & Cultural Commission of the City of Corpus Christi as contributor on all advertisements and publications regarding the event, by use of the City's Arts & Cultural Commission logo. If no printed material is produced, sponsorship must be announced or displayed in a fashion that effectively reaches the participants and audience. Applicants must provide project information to CCCVB for placement on their website.


Grantee must submit the Completion Report, (the statement of cash resources and income, expenditures, and include the estimated audience, etc.) for the Project to the Contract Administrator (CA) via the Arts and Cultural Commission. Contract Administrator is the Director, Parks & Recreation Department, City of Corpus Christi.


Grantee shall at all times during grant, and for three years afterward, keep true, accurate, complete and auditable records. Reports must be in a form satisfactory to the CA and must include documentation of how all money was spent on the Project. Grantee shall also give the City the right, through its duly authorized agents or representative to audit or otherwise examine all pertinent books and records, at any and all reasonable times, to determine accuracy of the reports required to be made by the Grantee.


Grantee understands that any changes or revisions to the Project must be in writing and authorized. Changes or revisions include, but are not limited to venue, dates, concept, and content.


It is agreed and understood by all parties that payments under the Agreement are contingent upon the Grantee's full and satisfactory performance of its obligation under the Agreement, as well as any and all outstanding contracts between the Grantee and the City. Grantee will provide admission to funded project for up to four (4) ACC reviewers. Grantee must provide presentation concerning their project(s) as required to ACC.


Does your organization currently owe money to the City of Corpus Christi for any reason?
(If yes, you must provide proof you are in good standing)






SERVICES AVAILABLE
All applicants are urged to participate in any of the City's technical assistance programs as provided in workshops, orientations, or consultation sessions provided by the Arts & Cultural Commission and city staff (826-3410).

APPLICATION DEADLINE
Applications must be received or postmarked by the established deadline date. Applicants may hand deliver applications to the Galván House in Heritage Park until stated time on the deadline date (a receipt of submittal will be issued upon hand delivery, if requested). If the deadline falls on a Saturday or Sunday, the deadline shifts to the following Monday.

Mail/return completed applications and additional resource material to:
Heritage Park, Galván House, Attn: ACC Grant Committee, 1581 N. Chaparral, Corpus Christi, Texas 78401

REQUIRED DOCUMENTS
Please return only the required documents; Review checklist form.


Please check below if you have Corporation status and what type:




Signature required: Organization Name: Date:








ARTS GRANT APPLICATION ASSURANCES
If a sub-grant is awarded, the applicant hereby assures the City of Corpus Christi:
  1. The activities and services for financial assistance sought will be administered by the applying organization.
  2. Any funds received through this application will be used solely for the project described.
  3. The applicant has read, understands, and will conform to the intent outlined in Arts Sub-grant Guidelines.
  4. The undersigned has been authorized by the organization to submit this application.


President, Chairman or Authorized Representative, Specify: Typed or Print Name:
Date:


APPLICATION CHECKLIST
Check items below acknowledging these online documents have been read.

Project #1: Test

Project #2: Hotel-Motel Tax Test (if applicable)
Terms of Request, initialed and completed
Assurances

REQUIRED DOCUMENTS:
ONLY SUBMIT THE DOCUMENTS REQUESTED BELOW *Email the documents via the link provided below.
IF MAILED, please submit all documents in a manila folder.





   an extension to file IRS 990, OR
   audited financial statements, OR
   balance sheet and statement of Income and Expenses for the most recently
   completed fiscal year AND statement of Non-requirement to file IRS 990




Organization Date








PROJECT DESCRIPTION

Complete one copy for each Project

All information must be entered or marked N/A - LEAVE NO BLANK BOXES OR LINES
omissions will invalidate your application and it will be returned as ineligible for funding.

1.



2. Indicate the discipline(s) that best describe this request:














3.





4. A "PROJECT" is defined as a singular event or a series of related activities. Each organization may apply for no more than 2 projects; the maximum total amount that may be requested in funding is $10,000. Projects must be completed within the term of support: January 1 – December 31. If you change the date of your project within the grant year, a written notice of the change must be requested of the A.C.C. Projects may not be extended into the next year.

No Exceptions. Initial here.

Four complimentary tickets for A.C.C. or its representatives must be made available at "will call" for all funded project(s). Initial here.


5. a. This is Project #of a total of applications.
Total $$ requested
b. Project Title:Admission/Ticket Costs:
C. Date(s) of event(s) included in this project:
D. The Project/Exhibition/Artist for which funding is being sought is confirmed?

E. Is the facility or venue in compliance with the Americans with Disabilities Act?


(Please see application Accessibility Statement of the Arts & Cultural Commission's position on Accessibility).
a. If "No", how will your organization insure accessibility for handicapped/disabled persons?




6.


7. Please indicate all advertising plans. All advertising/marketing components are required
(a) to include the A.C.C. Arts & Cultural Commission logo
(b) all award recipients MUST promote their event on www.corpuschristicvb.com

Check all specific advertising outlets used:
     
       
         



Website address

Organization Project

Your organization must market and promote your event outside of the City of Corpus Christi and must directly enhance and promote tourism and the convention and hotel activity for the City of Corpus Christi. Your event must be likely to cause increased hotel or convention activity for the City of Corpus Christi. Texas Tax Code 351.101. Copies and Samples of all advertising must be included in your Completion Report. All marketing materials must include the A.C.C. logo.


8. List your methods of tracking out-of-town patrons:



9. Answer Question #9 on this page only.
In the following space, please write what you would like the Arts and Cultural Commission to know about your Proposed Project (the project for which you are requesting funding). Although brevity is valued, clarity and completeness are essential! This description will be a major component utilized during the review process. Maximum 250 words, 12-point font.






PROJECT FINANCIAL DATA

(Complete one for each project)

PLEASE NOTE : PROVIDE ONE PROJECT BUDGET ONLY IN THIS SECTION.
PLEASE ADD ALL COLUMNS AND ROWS WHERE INDICATED

EXPENDITURES must equal the same as cash resources in each column total; i.e., Cash resources $10,000; Cash expenditure must equal $10,000. Reminders: No sub-grant will exceed 50% of total project cost. Sub-Grant must be matched with cash and/or in-kind services. In-kind services cannot exceed 25% of the total sub-grant request. Round amounts to the nearest dollar. Total all columns across and down.

1. EXPENDITURES

EXPENDITURES CASH CITY IN-KIND TOTAL

Administrations		 (sub-grant-request) (good/services max 25% of sub-grant request)
Staff Salaries XXXX
Professional Fees
Other:
TOTAL

Travel Expenses
Lodging
Other:
TOTAL

Other Expenses
Rental
Exhibition
Facility Rental(s)
Insurance
Promotion/Advertising
Printing
Shipping
Supplies
Utilities
Other:
TOTAL


TOTAL EXPENDITURES:





Expenses shown on the Total Expenditure line cannot exceed Cash Resource total. The figure in the lower right corner would represent the total expenditures associated with this project only.

Organization

Project

CASH RESOURCES - Reminders: Total Cash Resources in the lower right corner represents the total project Cash Resources associated with this project. This figure should equal the Total Expenditures shown in the lower right corner of the Expenditure page. Sub-grant must be matched with cash and/or in-kind services; i.e.; cash + in-kind must equal same as or more than sub-grant requested. Please note that in-kind resources may not exceed 25% of the total sub-grant request. Example: You are asking for $5000 for a sub-grant: cash + in-kind must equal at least $5000. Of that amount, only $1250 can be In-Kind services. Round amounts to the nearest dollar. Total all columns across and down.




2. Cash Resources

CASH RESOURCES CASH CITY IN-KIND TOTAL
Project Earned Income (sub-grant-request) (good/services max 25% of sub-grant rquest)
Ticket Sales/Admissions
(this project only)
Workshop Fees/Tuitions
Other Earned Income:
Fundraising/Auditions/Entrant Fees
Memberships/Other:
TOTAL

Unearned Income
Government Grants:
Foundation Grants:
TOTAL

Other Unearned Income
Donations,Contributions,Sponsorships
Other:
TOTAL


TOTAL CASH RESOURCES:




Organization

Project