HOTEL-MOTEL TAX USAGE TEST FOR FUNDING

Complete one Test for each Project
If "yes", continue to Part B.
If "no", your project/program does not qualify for Hotel Motel Tax Funding.

Part A: Does the Project's expenditures directly enhance and promote tourism and convention and hotel activity for the City of Corpus Christi?

Yes
No

Your Project must be likely to cause increased hotel or convention activity for the City of Corpus Christi. Texas Tax Code 351.101 Your project must attract visitors who will likely stay in local hotels or participate in local conventions, and the visitors must be from outside the city and be traveling into the city. Out-of-town advertising is required.

IF YOUR ANSWER TO PART A IS NO, STOP!
PROJECT DOES NOT QUALIFY FOR HOTEL MOTEL TAX ARTS GRANT FUNDING.

Part B: Every Project expenditure must fit into at least one of the statutorily provided categories for usage of local hotel occupancy tax revenues to be eligible for funding.

1 - Pays for advertising, conducting solicitations, and promotional programs to attract tourists and convention delegates or registrants to the municipality or its vicinity. Sec.351.101(a) (3) – Strictly limited to expenditures for advertising directly related to attracting conventions or tourism to the city or its vicinity.

Yes
No

2 - Funds art programs that promote local hotel and convention activity.
– Allows funding for the encouragement, promotion, improvement and application of the arts, including:

instrumental music
vocal music
dance
creative writing
folk art
drama
architecture
design and allied fields
painting
sculpture
radio
photography
graphic and crafts and art
motion pictures
television
tape and sound recording
Other arts related to the presentation, performance, execution and exhibition of these major art forms.

– Must be directly related to increasing tourism and local hotel and convention activity.

Yes
No

3. Funds historical restoration or preservation programs that would bring tourists to the city or its immediate vicinity.
– Must be directly related to increasing tourism and local hotel and convention activity.
– Can include costs for rehabilitation or preservation of existing historic structures that would promote tourism and hotel and convention activity.
– Can be used for cost of advertising and conducting solicitations and promotional programs to encourage tourists and convention delegates to visit such preserved historic sites or museums.

Yes
No

Organization Project

TERMS OF REQUEST

Please read carefully!

It is understood that the Sub-grant awards are NOT to be the sole source of funding for a project or a program. No sub-grant will exceed $10,000 or be more than one-half of the total cost of the particular project or program. Each applicant must match the sub-grant with cash and/or in-kind services. In-kind services can be up to 25% of the sub-grant request. The organization MUST BE financial stable to qualify for a sub-grant. A SUB-GRANT ALLOCATION CARRIES NO COMMITMENT FOR FUTURE FINANCIAL SUPPORT BEYOND THE TERM OF EACH PROJECT.

Please Initial all boxes below. Initials Are Required.
Grantee shall recognize the Arts & Cultural Commission of the City of Corpus Christi as contributor on all advertisements and publications regarding the event, by use of the City's Arts & Cultural Commission logo. If no printed material is produced, sponsorship must be announced or displayed in a fashion that effectively reaches the participants and audience. Applicants must provide project information to CCCVB for placement on their website.

Grantee must submit the Completion Report, (the statement of cash resources and income, expenditures, and include the estimated audience, etc.) for the Project to the Contract Administrator (CA) via the Arts and Cultural Commission. Contract Administrator is the Director, Parks & Recreation Department, City of Corpus Christi.

Grantee shall at all times during grant, and for three years afterward, keep true, accurate, complete and auditable records. Reports must be in a form satisfactory to the CA and must include documentation of how all money was spent on the Project. Grantee shall also give the City the right, through its duly authorized agents or representative to audit or otherwise examine all pertinent books and records, at any and all reasonable times, to determine accuracy of the reports required to be made by the Grantee.

Grantee understands that any changes or revisions to the Project must be in writing and authorized. Changes or revisions include, but are not limited to venue, dates, concept, and content.

It is agreed and understood by all parties that payments under the Agreement are contingent upon the Grantee's full and satisfactory performance of its obligation under the Agreement, as well as any and all outstanding contracts between the Grantee and the City. Grantee will provide admission to funded project for up to four (4) ACC reviewers. Grantee must provide presentation concerning their project(s) as required to ACC.

Does your organization currently owe money to the City of Corpus Christi for any reason?
(If yes, you must provide proof you are in good standing)

Yes
No

SERVICES AVAILABLE
All applicants are urged to participate in any of the City's technical assistance programs as provided in workshops, orientations, or consultation sessions provided by the Arts & Cultural Commission and city staff (826-3410).

APPLICATION DEADLINE
Applications completed online must be submitted by the stated deadline date. All required documents must be submitted either as online attachments or hand delivered to the Galván House in Heritage Park until stated time on the deadline date (a receipt of submittal will be issued upon hand delivery, if requested). If the deadline falls on a Saturday or Sunday, the deadline shifts to the following Monday.

If Mailing or delivering required documents:
Heritage Park, Galván House, Attn: ACC Sub-grant Committee, 1581 N. Chaparral, Corpus Christi, Texas 78401

REQUIRED DOCUMENTS
Please return only the required documents; Review checklist form.

Please check below if you have Corporation status and what type:
Non-profit 501c3 Corporation
Other:
Regular Corp with 501(c)(3) status

Initials required: Organization Name: Date:

ARTS SUB-GRANT APPLICATION ASSURANCES
If a sub-grant is awarded, the applicant hereby assures the City of Corpus Christi:

The activities and services for financial assistance sought will be administered by the applying organization.
Any funds received through this application will be used solely for the project described.
The applicant has read, understands, and will conform to the intent outlined in Arts Sub-grant Guidelines.
The undersigned has been authorized by the organization to submit this application.

President, Chairman or Authorized Representative, Specify: Typed or Print Name:
Date:

APPLICATION CHECKLIST
Check items below acknowledging these online documents have been read.

Project #1: Hotel-Motel Tax Test

Project #2: Hotel-Motel Tax Test (if applicable)

Terms of Request, initialed and completed
Assurances

REQUIRED DOCUMENTS:
ONLY SUBMIT THE DOCUMENTS REQUESTED BELOW *Email the documents via the link provided.
IF MAILED, please submit all documents in a manila folder.

IRS legal name of organization on IRS letter of determination
If applicable, "dba" registration from county or state
"Active Status" from Secretary of State with valid current date
IRS 990, OR
an extension to file IRS 990, OR
audited financial statements, OR
balance sheet and statement of Income and Expenses for the most recently
completed fiscal year AND statement of Non-requirement to file IRS 990
List of your Board Officers names, addresses, telephone numbers and scheduled meetings

Organization Date

APPLICATION FOR ARTS SUB-GRANT

Funding Year: January 1 through December 31

*Asterisk denotes required information

All information must be entered or marked N/A - LEAVE NO BLANK BOXES OR LINES
omissions will invalidate your application and it will be returned as ineligible for funding.

1. Official IRS Corporation/Organization Name/dba:

E-mail address:

Telephone:

Fax:

Address:

City: State: Zip:

2. Name of Contact Person familiar with application and projects:

Title:

E-mail address:

Telephone:

Address:

City: State: Zip:

3. Name of Organization's Authorizing Official for Contract:

Title:

E-mail address:

Telephone:

Address:

City: State: Zip:

4. Are you existing as a "dba"?
Yes
No

If so, indicate the name of the main organization:

Are you an educational institution?
Yes
No

5. Are you a 501(c)(3)?
Yes
No

Name the non-profit umbrella corporation/organization if you operate under someone else's 501(c)(3):

6.* Federal Employer's I.D. No. or Vendor I.D. No.:

7. Organization's Fiscal Year:
Begins:
Ends:

8. How long has your organization been in existence?
1-4 years
5-10 years
10+ years

9. Total Operating revenues (during organization's fiscal year):
Previous Fiscal Year: $
Current Fiscal Year: $
Upcoming Fiscal Year: $

10. Total Operating expenditures (during the A.C.C. Sub-grant year, Jan. 1-Dec. 31):
Previous Fiscal Year: $
Current Fiscal Year: $
Upcoming Fiscal Year: $

11. Support from City Art Sub-grant Program:
Previous Fiscal Year: $
Current Fiscal Year: $
Upcoming Fiscal Year: $

12. Support from all other City sources-include reimbursements for supplies/staff/utilities, etc.

A. Building-usage at current market value:
Previous Fiscal Year: $
Current Fiscal Year: $
Upcoming Fiscal Year: $

B. Reimbursement from City Funds:
Previous Fiscal Year: $
Current Fiscal Year: $
Upcoming Fiscal Year: $

C. Underwriting by a City Department:
Which department?:
Previous Fiscal Year: $
Current Fiscal Year: $
Upcoming Fiscal Year: $

D. Other:
Previous Fiscal Year: $
Current Fiscal Year: $
Upcoming Fiscal Year: $

ENTER TOTALS: (from A-D)
Previous Fiscal Year: $
Current Fiscal Year: $
Upcoming Fiscal Year: $

13. TOTAL GRANT FUNDS BEING REQUESTED:
Amount: $ For which Sub-grant year?

14. TOTAL cash amount contributed by your Board for the organization's previous fiscal year:
$

If none or N/A, explain why the City should support your organization's project:

15. List sources of support (grants, awards, donations, sponsorship, underwriting, etc.), date requested, amount requested or amount received by your organization/corporation that are relevant to the success of the projects included in this application, thus demonstrating diversification of income other than the City Arts Sub-grant.

SOURCE	DATE REQUESTED	AMOUNT REQUESTED Applied for/Pending	AMOUNT RECEIVED (funds are in hand)
Example: HEB	Feb 22, 2008	$2500	$2400








TOTAL:

16. Using ONLY the space provided, state your organization's Mission and note how this project meets the Mission.

17. Community Outreach

A. Estimate the percentage of seats (if applicable) available for the economically disadvantaged citizens. Explain how your project will reach out to these citizens:

B. Estimate the percentage of seats (if applicable) available for those with disabilities. Explain how your project will reach out to these citizens:

18. In keeping with your mission statement, describe what your organization will accomplish in (a) growth and (b) quality within this project and how it will most benefit the city (rather than your organization directly).
(Limit 250 words):